Account Payable Coordinator

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Responsible for Accounts Payable including payment, invoices monitoring and reporting
South East Asia Countries - Malaysia, Singapore, Philippines, Vietnam, Thailand, Cambodia, Myanmar, Indonesia (handling countries will be allocated accordingly)
Lead process improvement and automation projects for Accounts Payable.
2.
Function and duties:
Main Tasks
Accounts Payable Master Data Management:
Vendor master creation, linkage confirmation and maintenance (Overhead/Operation/AR refund)
Ensure alignment payment term of FI / MM
Accounts Payable Invoices Verification:
Handle and verify incoming payable documents via group mailbox, robot or manual invoice download
Monitor timeliness of invoices process via weekly VIM reporting or daily EDI posting
Handle invoice disputes–coordinate with internal and external parties to resolve disputes.
Follow through until Credit note is obtained
Handle vendor rebates in a timely manner (Terminal, Vessel and Depot or Etc.)
Handle Crew/ insurance claim expenses
Point of entry for GCC (shared service center) for all invoice related queries
Ensure that all costs are updated to ledger accurately and within time limit laid down in corporate guideline
Payment Management:
Review the weekly payment file and process the payment
Handle return payment
Ensure all costs are verified, payments approved and paid according to corporate guidelines
Handle and reconcile advance payment
Review the vendor ageing reports
Reconcile with vendors on the outstanding amount and respond to vendor queries
Process expenses reimbursement and advance
Reporting:
Host monthly meeting with Operation team to resolve issues
Review and plan to achieve the KPI – DPO target
Ensure no early or double payments
Complete the internal controls evaluation for Accounts Payable on time
Monitor data interface from FIS and SAP-MM to SAP-FI
Monitor and clear the suspense accounts
Monitor the status of aged work orders outstanding > 12 months
Monitor the status of aged work orders via statement billing (ZSTAT)
Others related tasks:
Continuously identify process improvement for Accounts Payable
Other Matters:
Any other projects / tasks assigned by the superior
Conduct sharing/ training of Accounts Payable function to others
3.
Qualifications and Technical Job Requirements:
Diploma or Bachelor degree in accounting or finance
Minimum 2-3 years in finance/ accounts payable related experience
Proficient in MS Office
Knowledge in SAP system/ Accounting software preferred/Automations skill
Fluent in both oral and written English
Shipping/Transportation/logistic industry experience will be a plus#J-18808-Ljbffr