Company Description MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/ Job Description KEY RESPONSIBILITIES To assist HOD with the FM budget and expenses (OPEX & CAPEX)Responsible for administrative works, document systemization and upkeep.To attend POI meeting and discussion with the respective department when it deems necessary.Maintain / update reports, files and records.To assist the FM team as and when it deems necessary.To perform any data entry such as HR TimeTec & attendance and to ensure timely submission.To assist in preparing monthly / weekly / yearly report.To initiate, track and follow up on insurance claims.To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department.To manage the FM storeroom and stocks when needed.Arranging meetings, preparing agendas, and taking minutes.Maintain and order office supplies.Receive invoices and review for accuracy.To carry out any other duties instructed by the management from time to time. Qualifications At least SPM/STPM OR Diploma HolderRelevant training or courses that related to administrative course, i.e. office management, etcPossess at least 1 or 2years' experience in administrative work. Additional Information Motivation: Passionate about growing business and people togetherEnjoy meeting customers and helping customers by providing effective solutionsStrong sense of achievement in change managementA desire for continuous improvementA desire for keeping everything organised and structuredKnowledge: Written communicationVerbal communicationOrganizationTime managementAttention to detailMicrosoft Outlook, Word, Excel and PowerPointCalendar managementTyping correspondenceManaging account for metering systemProducing reportsCapabilities: Communication ProficiencyAnalytical & Problem SolvingPleasant PersonalityInteraction & Interpersonal SkillsAbility to remain calm under pressureNegotiation and manage people expectationAccurate data and getting the finer detail rightDemonstrate fast, efficient and accurate typing skillsAble to format documents appropriately and accurately, and adjust the content according to the taskTeamworking