The Purchasing Manager oversees the procurement of products, primarily Food and Beverage materials, ensuring the timely and cost-effective purchase of high-quality goods while maintaining strong supplier relationships.
This role focuses on optimizing inventory levels, adhering to budgetary constraints, and ensuring compliance with health, safety, and quality standards.
Key Responsibilities:
Constantly source, compile, negotiate and evaluate the prices, specifications and terms of the products and support provided by the suppliers to compare and ascertain the most favourable supplier is available when products and services are required.
Review and ensure timely update of the cost component of the products to ensure they are accurately reflected to identify cost optimisation opportunities.
Adhere to the standard operating procedures (SOP) when issuing a purchase order (PO) when planning the purchase to ensure timely delivery of the materials procured in order to avoid any operational disruptions.
Communicate and cascade to the Operations team to ensure there is a comprehensive list of expected items including item specification, quantity, quality and other parameters, to ensure items delivered are as per expectation.
In the event of uncontrollable delays, undertake the responsibility to troubleshoot and determine feasible alternatives.
Ensure that any unfulfilled delivery of procured items are reconciled with the supplier, damages are claimed and if any conditions that are unmet are claimed / compensated accordingly.
Compile the documentation required to process the necessary compensation and negotiate the most favourable outcome for the organisation.
Coordinate with suppliers for timely, efficient and effective operation processes including deliveries, etc.
Process documents for payment and perform the required matching of invoices with purchase orders and submit to the Finance team in a timely manner to ensure the payments are processed within trading terms agreed with the suppliers.
Actively monitor the business demand requirements to devise a plan to replenish the inventory stock, source most feasible supplier and conclude purchases with the most favourable supplier for the business.
Perform any other tasks and assignments as directed by the management from time to time.
Requirements:
At least a degree or professional qualification in Finance, Accounting, Procurement, Business Management or similar.
Minimum 5 years experience in a Purchasing or Buyer role.
Familiar with Purchasing and Inventory Management systems (such as FMH or equivalent).
Candidates with experience in setting up or managing a Purchasing and Inventory Management System will have added advantage.
Good analytical skills and process oriented, yet be able to think out of the box to solve complex problems.
Good knowledge of suppliers in the F&B industry.
Able to manage and work as a team with other Stakeholders.
Strong integrity and work ethics – candidates who will likely not be able to get a favourable referral from an ex-employer should not apply.
Company InformationYour application will include the following questions:
What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
How many years' experience do you have as a Purchasing Manager?
Do you have previous invoicing experience?
Do you have experience with inventory management?
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