-Assist senior executives with daily administrative tasks, including managing calendars, scheduling appointments, and organizing meetings.
-Handle correspondence, both incoming and outgoing, and ensure timely responses to emails, letters, and phone calls.
-Prepare and edit documents, presentations, and reports as required by senior executives.
-Conduct research and gather information on specific topics as requested.
-Arrange travel accommodations, including flights, hotels, and transportation, and prepare detailed itineraries.
-Maintain and update filing systems, both electronic and physical, ensuring confidentiality and accuracy of information.
-Coordinate and facilitate communication between senior executives and internal/external stakeholders, such as clients, suppliers, and employees.
-Take meeting minutes, distribute agendas, and follow up on action items.
-Assist in the planning and organization of company events, meetings, and conferences.
-Provide general office support, including ordering supplies, managing petty cash, and maintaining office equipment.
-Assist in researching and identifying suitable awards, grants, and Nobel Prize opportunities that align with the organization's mission and goals.
-Collaborate with internal teams to gather information, data, and supporting documentation required for award, Nobel Prize, and grant applications.
-Prepare and format application materials, ensuring they meet submission guidelines and deadlines.
[Apply now at https://my.hiredly.com/jobs/jobs-malaysia-hiredly-x-job-junior-personal-assistant] -High school diploma or equivalent; additional education or certification in office administration or related fields is a plus.
-Proven experience in an administrative or secretarial role is preferred but not required.
Fresh graduates are welcome to apply.
-Strong organizational skills and the ability to prioritize tasks effectively.
-Excellent written and verbal communication skills.
-Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
-Attention to detail and a high level of accuracy in work.
-Ability to maintain confidentiality and handle sensitive information with discretion.
-Strong multitasking abilities and the capacity to work under pressure.
-Professional and friendly demeanor with excellent interpersonal skills.
-Strong problem-solving skills and the ability to think on your feet.