Job Description (Roles and Responsibilities) Main purpose of job:Reporting to the Deputy Head of Mission to ensure a safe and secure environment for all staff at the British High Commission in Kuala Lumpur, managing mission-wide security, health and safety, fire safety and transport provision.Roles and responsibilities / what will the jobholder be expected to achieve?:Security (40%)Oversee the contracted guard force, ensuring high standards in guarding and management of guarding contractLead on security clearances for new country based staff members, complete security inductions and pass issueRegular liaison with Royal Malaysian Police and other friendly missionsManagement of British High Commission communication and security equipmentConduct staff/spouse security briefingsMaintain post security regulations and ensure compliance of all staffLead on security for all VIP visits to MalaysiaEnsure risk assessments are completed for British High Commission eventsCarry out security requirements as stated in the Crisis Management PlanOversight of physical and technical security measures at the British High Commission offices and UK-based accommodation.Work closely with the Regional Overseas Security Manger and ensure security recommendations are implementedActive role in the British High Commission Crisis Management PlanFire Safety (10%)Act as Fire Safety Manager for the British High CommissionResponsible for ensuring emergency evacuation plans are up to dateCoordinate and train fire wardens and conduct fire drillsProvide fire safety training/inductions for all staffCarry out Personal Emergency Evacuation plans when requiredEnsure The British High Commission is complying with fire regulations as set out in the overseas fire safety codeHealth and Safety (30%)Formal role as the British High Commission H&S coordinatorWork proactively with managers to develop, implement and maintain a health and safety strategyProvide health and safety advice to senior managementIdentify and report on any hazards, risks or incidentsInduct all new staff on health and safety issuesTransport (20%)Line-manage the transport fleet of three drivers to ensure delivery as per FCDO competency grade expectancies. Overseas the transport scheduling, currently managed by the drivers, to ensure optimal use of resources. Manage maintenance and vehicle checks of fleet to ensure safety on the road. Ensure monthly payments related to the fleet that includes fuel, maintenance, annual insurance payments renewal, and other payments necessary for the function of fleet cars are made on a timely basis. Check and ensure timely submission of driver overtime and other individual claimsEnsure the vehicle logbooks are kept up to date and are submitted on time for monthly inspection. Manage improvements in resource management for FCDO fleet spendsOversee and, with drivers, plan routes and manage transport plan during VIP visit programmesMaintain accurate records and ensure compliance with all statutory and legal requirementsResources managed (staff and expenditure):3 drivers11 Outsourced guards and security budget of £90000, including guarding contract. Essential qualifications, skills and experience Essential on arrival: Experience in security management in corporate, military/government sectors, or other relevant experienceProven ability to communicate effectively (both verbal and written) to staff and other stakeholdersProven record of strong problem solving skills backed by sound judgement and discretionAbility to analyse current business practices and identify areas of improvementStrong IT computer skills using Microsoft Office suite of programmes, including Word, Excel, PowerPoint etcLanguage: Fluent written and spoken English Desirable qualifications, skills and experience Formal security-related qualificationsKnowledge of Health & Safety Legislation and regulation for managing fire safetyKnowledge of Bahasa Malaya useful but not essential Required competencies Making Effective Decisions, Leading and Communicating, Managing a Quality Service, Demonstrating Resilience
