Responsible for leading the Payroll, Time as well as Benefits Operations team and performing all people leadership related activities in line with the Roche People Practices. Managing payroll processes, ensuring KPIs are met on team and individual level and that regular operations reviews are held internally as well as externally with relevant stakeholders. Position will be on fixed-term contract for 2 years.
Lead and manage Payroll, Time and Benefits operations team by delivering best services and solutions towards the clients. Ensuring delivery of services in accordance with agreed performance levels (KPI) and in line with legal/regulations (compliance), continuously driving improvement activities/projects (simplification, standardization, automation) for service excellence and consistent customer experience.
Work in line with overall People support solutions strategy, seeking better/creative solutions to support business needs as well as leveraging advanced technology to continually drive teamwork efficiency and enhance customer experience.
In line with the Roche People Practices, develop team member's knowledge, skills, competency, etc. in order to retain and develop talented staff.
Sustain a win-win relationship with external vendors, as well as monitor the vendor performance through routine and /or project work.
Initiate or participate in squad teams based on business needs to deliver required business outcomes.
Leadership, People and Culture:
Lead and facilitate people processes in line with Roche Leadership commitments, People Practices and policies.
Build a strong competitive team based on identified HR Support Solutions core and functional competencies as well as Roche values.
Role Model our people practices and ensure they are fully embraced and lived by the team â—‹ Drive employee retention, engagement and talent management
Through frequent check-ins, ensure that ongoing dialog occurs on the topics of Career, Capabilities, Connections and Contributions.
Coach team members regarding their individual development and career plan & ensure succession plans.
Create safe and positive team environment and ensure team demonstrating the right mindset and attitude (Trust, growth mindset, customer centricity, E2E accountability, problem solving)
Build an engaging culture to both attract and retain top talent. Coach team members regarding their individual development and career plan.
Responsible for team`s compensation management, including yearly bonus distribution, salary increase
Service Delivery:
Ensure consistent and reliable service delivery for customers serviced. Responsible for customer satisfaction within area of responsibility
Leading the Pay, Time & Benefits Team end-to-end operations team on execution of activities following assigned KPIs, pro-actively providing feedback/inputs to stakeholders from a service perspective.
Seeking, identifying and driving service continuous improvement activities/projects and service enhancement based on monthly KPI, customer feedback and best practice sharing from global service networking, in terms of standardization, automation, and simplification.
Align service delivery and quality with overarching objectives of the global HR Support Solutions organization. Manage service quality expectations and address customer concerns
Setting and monitoring team working plan and resource allocations
Maintain and auditing SWI documents and ensure operations in line with overall standards
Ensure end to end ownership of resolution
Ensure operations according to defined KPIs and SLAs.
Ensure regulatory compliance in line with the countries, customers, and regulations.
Develop and manage key stakeholder relationships and communications to partner in a proactive and customer outcomes focused way.
Drive Quality Mindset: Manage service quality expectations and address customer concerns
Service Transition:
Ensure success of the the "build side" of the transition plan through appropriate resource planning, staffing and provision of necessary site and other functions supporting services
Cross-Functional Collaboration:
Collaborate with peers within region and globally to ensure the HR Support Solutions network provides consistent and effective services to our customers.
Achieve our HR Support Solutions vision by driving global consistency through collaboration. In partnership with HR Support Solutions governance function, ensure global standards are effectively implemented and lived in the regional network. Partner with other HR Support Solutions leaders and operations teams to effectively achieve this.
Liaison (and coordination) within other Service teams (e.g. Advisory, PST, ELM teams) for cross functional end to end service delivery and process improvement
Engaging with Key Account Managers to contribute to global service delivery initiatives from and operations perspective
Upon need participate in Support Solutions Network projects and squads.
Lead team to collaborate with HRIT and the Support Solutions Transformation Initiative to maximize employee experience and servicing productivity
Vendor Management and Monitoring
Setting and measuring performance management KPI and regularly assessing vendor's performance, regularly reviewing with vendor for continuous improvement.
Who you are
In this role, you will be working with stakeholders from various functions and across levels within the organization. Your ability to work across borders and to lead virtually is important. Strong leadership competencies and demonstrated success in change management are also critical.
You bring the following skills and competencies:
Proven track record leading teams, preferably in an HR services environment
Demonstrated experience managing and supporting change initiatives
Ability to credibly represent our HR and HR Support Solutions vision as well as strategy and "the why" behind it
Ability to influence and work with key HR stakeholders to partner in achieving our strategy
Ability to work independently in a fast-paced environment and to handle multiple, competing priorities
Ability to thrive in an ambiguous and multicultural environment working across borders.
Core capabilities include:
Living customer centricity through your day-to-day interactions (incl. needs anticipation, cultural awareness, managing one's response)
Demonstrating end-to-end accountability (incl. big picture and impact understanding, engaging others to ensure a successful outcome)
Demonstrating problem-solving ability (incl. active listening, critical thinking, process improvements)
Having a growth mindset (incl. taking risks and experimenting, seeking new learning opportunities, asking and giving feedback)
You bring the following qualifications, which are critical to this role:
Continuously optimizing the standard system interfaces to reduce data control problems, which contributes to an improved control structure
Leading the team in the acquisition of legal entities and other forms of corporate initiatives to ensure rapid implementation
Maintaining a close link between employees, corporate finance, HR and payroll vendor to ensure that payroll procedures, information and needs are aligned for optimal efficiency
Strong service management skills
Experience in streamlining processes and eliminating waste
Analytical thinking and pragmatic approach to deal with requests
Experienced and efficient handling of standard IT applications, preferably Google suite
Prior experience in executing and evaluating of internal controls, targeted at minimizing operational risks
Good knowledge of Workday HR Processes and working with CRM/Request Management Software
Further requirements:
Bachelor's degree or high school diploma
5+ years of payroll, time and benefits experience
4+ years of human resources experience in specific area of expertise is a plus (e.g. HR Service Desk, Personnel Administration and/or Organizational Management, Training Administration, HR Systems Support)
Fluent in English (add other languages per specific position requirements)
Excellent written and verbal communication skills
Strong analytical skills and problem solving ability
Knowledge of related federal/state/local/country specific laws and regulations
