Sales Admin Executives

Details of the offer

About the roleAjinomoto (Malaysia) Berhad, a leading food and seasoning manufacturer, is seeking dynamic and detail-oriented Sales Admin Executives to join our team in Bukit Jalil, Kuala Lumpur.
This full-time role will provide critical administrative support to our sales department, ensuring smooth operations and exceptional customer service.
What you'll be doing
Principal Functions:
Sales Order processing management
Modern trade deliveries arrangement with logistic
Prepare and analyze the customer aging report to management monthly
Responsibilities and Authorities:
To monitor, reduce & report outstanding aging and collection status for Modern Trade key accounts (GCH Retail, Tesco, Econsave, Aeon, Aeon Big, 7-11 & Caring Pharmacy).
To manage and monitor accounts receivable and perform reconciliation, contra of long outstanding transactions with respective payment, invoices, credit note, or debit note.
To monitor and report the Goods Returning Report for the above MT outlets; to ensure "GRN" were received on time and Credit Note / Debit Note were issued accordingly.
To monitor and ensure B2B E-invoice submission for GCH Retail, Aeon & Tesco store on time.
To assist in preparation of monthly Aging Report, statement of accounts to salespersons.
To prepare management reports on collection and to provide strategies for debts recovery plans & actions, discuss & negotiate with Modern Trade customers to recover the outstanding payments and to ensure prompt payment.
To improve the efficiency of Modern Trade sales admin and other activities.
To assist in updating Modern Trade pricing and submission to IT department.
SAP system support: monthly meeting with IT member to discuss and resolve SAP system problems.
Responsible for file management.
To manage and monitor debtors account, review aged debt reporting for business channel monthly and debt management activities.
SAP system support: process sales order when CSA staff and/or branch clerk is on leave.
Prepare monthly payment voucher for the branch rental.
Monitor returned cheques/House Cleaning of unidentified deposits.
Any other duties as assigned by management from time to time.
What we're looking for
At least 2 years of experience in a sales administrative or customer service role.
Strong organizational and multitasking skills with the ability to prioritize and meet deadlines.
Excellent communication and interpersonal skills, with a customer-centric approach.
Proficiency in Microsoft Office suite, especially Excel and PowerPoint.
Familiarity with SAP system.
A team player with a positive attitude and a willingness to learn.
What we offerAt Ajinomoto (Malaysia) Berhad, we value our employees and strive to provide a supportive and rewarding work environment.
Some of the key benefits you can expect include:
Competitive salary and performance-based bonuses.
Comprehensive healthcare and insurance coverage.
Opportunities for career development and growth.
Generous annual leave and work-life balance initiatives.
Participation in company-sponsored social and wellness activities.
About usAjinomoto (Malaysia) Berhad is an affiliate of the Ajinomoto Co., a global leader in the food and seasoning industry.
We are dedicated to delivering high-quality products and exceptional customer service.
Our company culture is built on the principles of teamwork, innovation, and continuous improvement.
Join us and be a part of our mission to enrich the lives of our customers and communities.
Apply now to become our next Sales Admin Executive and be a part of our dynamic team.#J-18808-Ljbffr


Nominal Salary: To be agreed

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