Job Responsibilities:
Receiving, sorting, verifying, exception handling, bar coding, scanning, pre-archiving AP documents for further processing
Validate and Process PO and contract based invoices, Non-PO invoices, prepayments/down payments, etc.
Review of supplier open items (due invoices, credit notes, debit balance, etc.) before execution of payment
Prepares batch check runs, wire transfers, and ACH transactions.
Investigate and Reverse Non-Successful Payments
Perform month end closing activities according to the predefined schedule
Prepare monthly, quarterly or yearly reporting, e.g. monthly KPI report and other operational reports subject to the affiliates requirements
Perform AP balance sheet accounts reconciliations and clearing of aged items, e.g. GR/IR, GIT, Suspense account, etc.
Perform supplier statement of account reconciliation and follow up on open items for closure
Handling internal and external queries
Manage vendor relations and build effective partnerships.
Resolve all queries within the agreed timeline
Participate in any compliance audits and respond to audit queries if necessary
Perform back up function and other duties, including job rotation to other functional teams as and when required under "Buddy System"
Participate and support the teams in the implementation of projects
Assists with system integration and testing as and when required
Initiates process improvements and participate in implementation of process improvement projects
Performs some part of MDGS data verification
Key Accountabilities:
Ensure suppliers and intercompany invoices are processed timely and accurately within the SLA
Ensure suppliers invoices are paid on time according to the agreed payment term
Ensure intercompany invoices are paid according to intercompany payment schedule
Ensure all work documentation and work processes are updated and meet with Internal Control Financial Reporting (ICFR), group policies and guidelines, local statutory and legal requirements within agreed service timelines.
Ensure timeliness and accuracy of AP month end closing activities
Ensure internal and external queries are attended timely within the SLA
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Assistant Managers and Managers
Qualifications & Experience Required
Degree or Diploma in Finance & Accounting/Commerce or equivalent.
Good communication skill and able to communicate effectively in English and Vietnamese
At least 2 years of experience in transactional accounting teams, in a performance driven environment
SAP knowledge or other ERP accounting systems and MS Office tools.
External experience in a shared service or business process outsourcing engagement will be preferable.
2 years of experience in handling Accounts Payable Transactions in SAP
Who we are
At Roche, 91,700 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity. Roche Diagnostics is committed to create a great place to work for its employees and in 2015 we have been accredited as Regional Best Employer Asia Pacific by Aon Hewitt. Individual Best Employer Awards were awarded in Singapore, Korea, China and India.
Roche is an equal opportunity employer.
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