**As Administrative Officer you will be responsible for**:**1. **Become familiar with, understand and incorporate the Company philosophy, value and vision in all behaviour, practice and decisions.**2. **Managing the Administration Tasks of the Day to Day Office work related and unrelated to case management.**3. **Assists with daily administrative duties and completes a broad variety of administrative tasks that include:- Managing & prepare monthly work schedule- Completing & filing expense reports- Monthly cleaning report- To make phone calls liaising with suppliers, vendor and customers**4. **Provide assistance as needed to front desk operations to include but is not limited to, answering phones, arranging deliveries, lunchtime relief, and greeting customers/guests.**5. **Responsible for daily operational tasks which includes process staff claims, arrange interview appointments, update training records, filing, etc.**6. **Manage all Filing Duties.**- Develop and maintain a filing system- Organize filling system & manage documentation in proper record- Filing and retrieving corporate records, documents, and reports.- Maintain and update files and perform daily filing- Handling of quotation, order processing and invoicing- Assist in preparing financial statements, reports, memos, and other documents.- Prepare, update and control of all technical documents (report, procedures(SOP), drawings specifications etc )- Ensures that the latest revisions of cleaning contract and administrative correspondence documents and files are filed and updated**7. **Manage customer complaints if any and provide amicable solutions.**8. **Prepare and follow through with customer expedite requests.**9. **Support in all Procurement duties.**- Prepare and issue vendor shopping and follow up with vendors to obtain timely pricing.- Perform data entry to enter customer and / or vendor pricing into various databases (Sales quotes, vendor quotes and/or customer purchase orders).- Match vendor pricing with pending quotes to ensure accuracy- Follow-up on vendor delivery time and date- To perform annual evaluation of vendors**10. **To Coordinate Workflows**To work with cleaning team via (what's app) to maintain, highlight and provide:- Daily, Weekly, Monthly, Quarterly and yearly work update & reminder (Daily Basic)- Compile all the update and picture to prepare monthly report (Monthly Basic)- Generate reports needed on daily basis- Update workers attendance & prepare end of the month attendance filing (Daily Basic)- Inform clients of unforeseen delays or problems.- Manage customer complaints (Daily Basic)- Monitor the team's progress, identify shortcomings and propose improvements.**11. **To monitor the administrative expenses of the company such as usage of company's properties including:- Cleaning machine,- Cleaning chemicals- Cleaning equipment- Maintenance**12. **Liaise with third parties such as bankers, company secretary, auditors as and when necessary.**13. **To coordinate on hiring such arranging interview and interviewingUpdate in what's app group on:- Each day attendance ( Daily Basic)- Daily work update- Complaint or issues- Monthly work update**Job Types**: Full-time, Permanent**Salary**: RM1,500.00 - RM2,500.00 per month**Benefits**:- Maternity leaveSchedule:- Day shift- Monday to FridaySupplemental pay types:- Attendance bonus- Overtime pay- Performance bonus
