**IMMEDIATE VACANCY**Job Description: Administrative ExecutiveProvides a high level of administrative support to the C-Suites which involves a wide range of day-to-day responsibilities and duties. These responsibilities may vary depending on the specific needs of the Executives such as, but not limited to:- Responsible for preparing various types of correspondence, such as letters, memos, presentation materials, reports and agreements. This includes drafting, typing, formatting, and proofreading documents to ensure that they are accurate and error-free. In preparing the required correspondences, he/she must be able to design, format, and organize data to effectively convey information to different audiences. He/She will also be responsible for ensuring that all presentation materials and reports are accurate, up-to-date, and visually appealing.- Assist the management team in preparing agreements based on the information provided, accurately, with mínimal error of between 0-5%. Tasks shall include, but not limited to reviewing the existing agreement, drafting the agreement, and ensuring that all necessary details are included.He/She may be also required to coordinate with external parties, such as the clients, to ensure that the agreement is acceptable, signed, stamped and properly recorded.- Photocopy/scan and file documents accurately, with mínimal error- Takes care of the Office and maintains adequate office supply/equipment i.e. stationery, corporate items, office pantry.- Arrange meetings, which includes booking meeting rooms/suitable venues, preparing notices of meetings and calendars, and sending follow-up reminders to attendees. This involves coordinating with various departments and personnel to ensure that all necessary parties are informed of the meeting details.- Receive and screen all calls to the company, including those for the management team. This includes answering inquiries, directing calls to the appropriate department or person, and taking messages when necessary.- Assist the Company in Renewing Company's Business license with Majlis Perbandaran Sepang on a yearly basis/MOF/MCMC i.e. ensure that all required documentation is gathered and submitted three (3) months before expiry, and communicate with the local authorities as needed.- Handle basic accounting duties such as invoicing, expense tracking, and reconciliation.- Collaborate with team members and provide support to various departments as needed.**Salary**: RM2,300.00 - RM2,800.00 per month**Benefits**:- Health insuranceSchedule:- Monday to Friday**Education**:- Diploma/Advanced Diploma (preferred)**Experience**:- Admin/Secretarial: 2 years (preferred)**Language**:- English, Bahasa Malaysia and / or Mandarin (added advantage) (preferred)- Bahasa Malaysia, English and/or Mandarin (preferred)Willingness to travel:- 75% (preferred)Application Deadline: 01/31/2024Expected Start Date: 02/20/2024
