LocationRetail and PropertiesPosition Details- Professional, Full Time (Contract)_Location: Miri, SarawakThe primary role of this position is to assist the Retail & Properties Manager for the day-to-day operations and administration which involves coordination with Purchasing department for shipments receiving, inventory control, office management, record and archive management and retail visual merchandising.This role requires a blend of organizational, strong attention to detail and the ability to multitask in a fast-paced environment; and also, effective communication and collaboration with suppliers and internal teams, along with a keen understanding of retail trends, are essential for success in this position.**Key responsibilities**:- **Receiving Shipments**: Physically receive and inspect incoming shipments to ensure they meet quality standards and match purchase orders.- **Documentation**: Accurately document received items, including item descriptions, quantities and any issues encountered during the inspection process- **Retail Inventory Management**: Update and maintain inventory records in the system, keeping track of stock levels and ensuring data accuracy.- **Communication**: Collaborate with suppliers to resolve discrepancies or issues related to shipments. Communicate effectively with internal departments to coordinate the smooth flow of goods.- **Quality Control**: Monitor and report any damaged or defective items, working with the relevant teams to initiate returns or replacements.- **Coordinating Returns**: Facilitate the return of incorrect or damaged items to suppliers, ensuring proper documentation and adherence to return procedures.- **Compliance**: Adhere to safety and compliance standards during the receiving process, following company policies and regulatory requirements.- **Problem Resolution**: Address any issues related to shipments, discrepancies, or inventory inaccuracies promptly and effectively.- **Reporting**: Generate and provide regular reports on receiving activities, and notable incidents or trends.- **Office Management**: Manage office supplies, equipment, and facilities. Coordinate with various departments for the stock replenishment of Sundry and refreshments.- **Scheduling and Coordination**: Schedule and coordinate retail staff meetings, events and other retail activities.- **Record Keeping and Archive**: Maintain accurate and up-to-date records, both physical and electronic. Prepare, organize, and file documents, reports, and correspondence.- **Retail Visual Merchandising**: Ensure proper retail visual merchandising display, and optimize store layouts for a positive customer experience.- **Confidentiality**: Handle sensitive information with discretion and maintain a high level of confidentiality.- Any other retail operational and administrative tasks assigned from time to time by the superior.**Selection Criteria**:- A relevant qualification and considerable relevant experience; or an equivalent combination of relevant experience and/or training.- Minimum two (2) years of experience in administration position in any field, preferably in retail industry.- Demonstrated accuracy in data entry and information retrieval, along with excellent computer skills, utilising a variety of software programs.- Demonstrated ability to communicate and interact effectively with external parties and staff at all levels.- Demonstrated ability to work effectively both in a team environment and autonomously.- Demonstrated proven time management and organisational skills, ability to manage a high volume of tasks and duties with competing priorities in an organised manner and within deadlines or performance indicators.- Well-developed conceptual and analytical skills, including the ability to exercise judgement and initiative.- Adequate physical strength to unload and distribute shipments/deliveries.*****Closing Date: Open until filled**Interested applicants are invited to submit a latest resume which includes addressing the selection criteria, a covering letter, names and contact details of at least two referees and certified copies of your academic credentials.How to apply:Staffing Management Section,Human Resource Department,Curtin University Malaysia,CDT 250, 98009 Miri, Sarawak, MalaysiaDisclaimer:Curtin (Malaysia) Sdn Bhd reserves the right at its discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time.
