**Responsibilities**:- Maintain and optimise detailed calendars for top management, demonstrating discretion and maturity in handling sensitive scheduling matters.- Proactively resolve conflicts while prioritising appointments strategically.- Exhibit a high level of professionalism in written and verbal communications, emphasising confidentiality and avoiding workplace gossip.- Handle incoming communications promptly and discreetly.- Coordinate comprehensive travel logistics with a mature approach, ensuring the executive's comfort and well-being during trips.- Demonstrate discretion in addressing any travel-related issues.- Organise and facilitate high-level meetings, emphasising a harmonious atmosphere and efficient collaboration.- Showcase maturity in addressing challenges for effective and positive meetings.- Establish and maintain an organised document management system with a focus on confidentiality and maturity.- Implement a structured filing system to enable quick and discreet retrieval of critical information.- Exercise discretion in handling sensitive information, adhering to strict confidentiality protocols.- Develop and maintain procedures to safeguard and secure confidential data, fostering a mature and trustworthy environment.- Provide comprehensive support in planning, executing, and documenting various projects with a mature and collaborative mindset.- Demonstrate a mature approach to problem-solving, promoting a positive work atmosphere.- Scrutinise and manage expense reports with meticulous attention to detail, emphasising confidentiality and adherence to organisational policies.- Generate detailed financial reports discreetly to support decision-making processes.- Foster a collaborative and harmonious environment by facilitating effective communication between top management and various teams.- Act as a mature and reliable liaison, ensuring streamlined information flow and task coordination.- Provide dedicated support in various administrative tasks, emphasising professionalism and creating an organised workplace.- Exhibit maturity in managing office supplies, equipment, and other administrative resources.- Collaborate with the technical team to support mobile app testing and setup discreetly and efficiently.- Demonstrate maturity and adaptability in understanding and contributing to technical aspects as needed.- Support in the execution of organisational strategies outlined by top management, emphasising a mature and strategic approach.- Collaborate with teams to ensure strategic initiatives are implemented harmoniously.- Respond promptly and effectively to any ad hoc requests from top management, demonstrating maturity and adaptability.- Showcase a solution-oriented and positive approach in handling unexpected tasks.**Qualification and Skills**:- At least a Diploma and above.- Minimum 2-5 years of experience.- Proven experience as an executive assistant with a mature and trusted approach.- Basic accounting & HR knowledge will be added advantage.- Exceptional written and verbal communication skills with a focus on confidentiality and professionalism.- Proficient in office software and tools, displaying advanced organisational and problem-solving abilities.- Ability to handle confidential information with the utmost discretion and integrity.- Impeccable attention to detail, commitment to quality work, and a proactive problem-solving mindset.- Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.- Fresh graduates are welcome to apply.**Salary**: RM3,000.00 - RM5,000.00 per month**Benefits**:- Opportunities for promotion- Professional developmentSchedule:- Monday to FridaySupplemental pay types:- Performance bonus**Education**:- Diploma/Advanced Diploma (preferred)**Experience**:- Personal Assistant: 1 year (preferred)
