Administrative Tasks- **Scheduling and Calendar Management**:- Manage and coordinate the schedules of senior executives.- Organize meetings, conferences, and appointments.- **Document Management**:- Prepare, review, and edit documents, reports, and presentations.- Maintain and organize filing systems, both electronic and physical.- **Communication**:- Serve as the primary point of contact for internal and external communications.Organizational Support- **Meeting Coordination**:- Arrange logistics for meetings, including venue booking, equipment setup, and catering.- Prepare agendas, take minutes, and follow up on action items from meetings.- **Office Management**:- Oversee office supplies and inventory management.- Ensure the office environment is well-maintained and operational.Financial and Budgetary Duties- **Budget Management**:- Assist in the preparation and monitoring of budgets.- Handle invoicing, expense reports, and other financial documentation.- **Financial Reporting**:- Prepare financial reports and summaries for review by senior management.Strategic Planning and Support- **Policy Development**:- Assist in the formulation and implementation of organizational policies and procedures.- **Project Management**:- Support and sometimes lead projects to improve organizational efficiency and effectiveness.- Track project progress and ensure timely completion.Human Resources- **Employee Coordination**:- Help with onboarding new employees and organizing training sessions.- **Employee Relations**:- Serve as a liaison between staff and management, addressing employee concerns and facilitating communication.External Relations- **Public Relations**:- Manage the organization's external communications, including press releases and public announcements.- Build and maintain relationships with external stakeholders, partners, and clients.- **Event Planning**:- Organize and coordinate events such as fundraisers, public appearances, and corporate social responsibility activities.Compliance and Legal- **Regulatory Compliance**:- Ensure that the organization complies with all relevant laws and regulations.- Maintain and update records as required by law.- **Legal Support**:- Assist in preparing and reviewing legal documents.- Liaise with legal counsel as necessary.Information Technology- **IT Coordination**:- Assist with the management of IT resources, ensuring that all office technology is up to date and functional.- Coordinate with IT support to resolve any technical issues.Personal Assistance to Executives- **Executive Support**:- Provide personalized support to senior executives, including personal errands and travel arrangements.Miscellaneous- **Special Projects**:- Handle special projects as assigned by senior management.- **Continuous Improvement**:- Proactively seek ways to improve office processes and increase efficiency.**Job Types**: Full-time, Permanent, Fresh graduatePay: RM1,328.10 - RM6,908.21 per monthSchedule:- Day shift**Education**:- Diploma/Advanced Diploma (preferred)**Experience**:- Secretary: 1 year (preferred)**Language**:- English (preferred)- Mandarin (preferred)- Bahasa (preferred)Expected Start Date: 06/01/2024
