Duties and Responsibilities: - Communicate effectively with all the property stakeholders i.e tenants, service providers, visitors, finance department, lawyers etc.;- Collaborate with the technical team in monitoring and managing the contracts, reports and administration of service providers (e.g cleaning services, security services, pest control, lift maintenance, firefighting equipment etc);- Collaborate with the technical team in monitoring and managing tenant activities on the property — renovations, Joint Inspections, emergency evacuation exercises, relocations, movement of goods, compliance matters with the appropriate Authorities and our building rules; Supervise the work of the property's administrative staff in the subordinate's duties which comprise: - source / co-ordinate / process quotations, purchase orders, delivery orders, invoices, forwarding of payments to suppliers, follow-up on issues;- liaise with tenants or visitors on complaints and enquiries;- preparation of building notices, and communications with stakeholders;- organize, file and control property-related administration e.g maintenance supplies, keys, furniture, floorplans, supplier documentation etc.;- create, maintain and update property maintenance & building service records effectively;- report monthly or as required on maintenance and service provider issues;- effective co-ordination with Finance and Maintenance Departments regarding maintenance and service provider administration;- Supervise the work of the property's marketing & Ieasing staff in the subordinate's duties which comprise: - canvass for new prospective tenancies for the building;- liaise with tenants or prospects on initiation of lease, termination, rental payment, complaints, enquiries and initiate necessary related action or documentation, including preparation of Letters of Offer and Tenancy Agreements;- conduct property viewings, follow-up on prospects, initiate marketing calls and gather basic market intelligence / surveys;- create, maintain and update leasing / tenancy documentation, records and collateral effectively - report monthly or as required on tenancy updates, issues & prospects;- effective co-ordination with Finance, Legal and Maintenance Departments regarding tenancy matters;- Establish and maintain good relationships with property stakeholders: tenants, prospects, agents and service providers; Support overall commercial property management.Nature of Business : Property Investment, General Constructions and Apartment Hotel Business Atlan Holdings Bhd ("Atlan") is an investment holding company, whilst its subsidiary companies are principally involved in property investment, hospitality & lifestyle, and travel retailing. Atlan was incorporated in 1988 as a private limited company as Atlan Holdings Sdn. Bhd. The company was dormant until it became the holding company of Atlan Engineering in 1991, and of Atlan Industries Sdn. Bhd. and Binamold Sdn. Bhd. in 1993. Atlan Holdings Sdn. Bhd. in 1994 adopted its present name and it was listed as a member on the second Board of the Bursa Malaysia Securities Berhad ("Bursa") in 1996. In 2000, Atlan began a corporate rationalization programme. This included the acquisition and subsequent disposal of the boutique Hotel Blakes, London. Atlan had also acquired and consolidated two Main Board companies listed under Bursa, namely, Naluri Corporation Berhad and DFZ Capital Berhad ("DFZ"). In late 2010 Atlan undertook another major corporate exercise involving a reverse take-over of Esmart Holdings Limited ("Esmart"), a public limited company listed on the Catalist board of Singapore Stock Exchange Securities Trading Limited, via an injection of its two subsidiaries, DFZ and Darul Metro Sdn Bhd. The reverse take-over exercise was completed on 7 January 2011 with subsequent acquisition of 100% stake in DFZ through a mandatory general offer. As a result, the entire issued and paid- Bachelor's or Equivalent
