**1) Office Maintenance**:- Report and coordinate repairs for air conditioning, lighting, plumbing, and cleanliness.- Schedule routine maintenance tasks and ensure a well-maintained office environment.**2) Petty Cash Management**:- Coordinate fund requests, update petty cash records, and handle purchases.- Arrange fund deposits and ensure accurate balance reconciliation.- Collaborate with the finance department for monthly reporting.**3) Pantry & Stationery Management**:- Conduct biweekly checks, restock stationery, and manage supplies.- Plan and execute pantry and stationery purchases within designated timelines.**4) Birthday Celebrations**:- Allocate a budget for staff birthday presents and obtain necessary approvals.- Coordinate monthly birthday celebrations and send congratulatory messages.- Maintain a record of staff birthdays and ensure timely reminders.**5) Mobile Allowance Setting**:- Facilitate new joiner registrations and coordinate monthly verification processes.- Liaise with relevant departments for accurate mobile allowance allocations.**6) Parking Arrangements**:- Coordinate parking card renewals and communicate with the finance department.- Collect parking cards and handle payment processes for all staff members.**7) Name Card Printing**:- Assist with creative requests, including printing and distribution of materials.- Liaise with the creative team and external vendors to ensure timely completion.**8) Access Card Management**:- Coordinate the setup of access cards and collaborate with relevant team members.- Support the distribution and maintenance of access cards.**9) Visitor Assistance**:- Greet and welcome visitors.- Provide necessary guidance and support throughout their visitation process.- Ensure visitors' needs are met and address any inquiries or concerns promptly.**10) Document Submission and Registration**:- Visit government agency offices or designated locations to submit required documents on behalf of our organization.- Follow up on the status of submissions and resolve any issues or inquiries.**11) Event Planning and Coordination**:- Conceptualize, plan, and organize company events, including team building activities, annual trips, and annual dinners.- Develop event themes, schedules, and budgets in collaboration with relevant stakeholders.- Coordinate logistics such as venue selection, catering, transportation, and accommodation arrangements.**Requirements**:- Posses own transport.- Strong organizational and multitasking skills.- Attention to detail and accuracy in handling administrative tasks.- Effective communication and coordination abilities.- Proficiency in using Google Docs, Google Sheets and others.- Prior experience in administrative or office management roles is preferred.**Benefits**:- Friendly working environment;- PA Insurance;- Phone Allowance;- Parking Provided;- Medical Benefit (RM800/year, applicable to Dental, Optical and Optical);- Transport Claim;- Annual Bonus;- Annual Trip;- Team Building Events;**Salary**: RM1,500.00 per month**Benefits**:- Additional leave- Cell phone reimbursement- Free parking- Health insurance- Maternity leaveSchedule:- Day shift- Monday to FridaySupplemental pay types:- Yearly bonus**Education**:- STM/STPM (preferred)**Experience**:- Receptionist: 1 year (preferred)
