Purchasing Executive

Responsibilities:
1. Handling incoming requisition, source, analyse quotes, negotiate for terms and conditions, process purchase order and invoicing and negotiate for the best pricing.
2. Obtain relevant quotation from potential and existing supplier.
3. Coordinate and negotiate with suppliers.
4. Perform purchase delivery planning, delivery control and stock control of materials.
5. To monitor purchasing activities.
6. Source and negotiate with suppliers on material purchase prices, terms & conditions, advertisements and promotional activities.
7. To upkeep all records and document under purchasing department in proper filing system.
8. To monitor and provide all purchasing information and reporting to the superior.
9. Manage suppliers for on time delivery and quality products.
10. Assist Director with day to day functions and urgent property issues.
11. Handling both tenant and administrative services in an efficient manner, leading and running assigned properties to ensure smooth running and customer satisfaction.
12. Processed new tenant lease agreement, lease amendments and lease termination.
13. To liaise with government agencies whenever necessary regarding property issues.
14. Monitor, analyses and process property insurance, utility bills, quit rent and etc.
15. Maintain property inspection reports, keep & track fire inspection / service report.
16. Respond to tenant service request, coordinate vendor work order, place follow up calls to tenant and send tenant notification.
17. Prepare and distribute tenant rent statement and ensure collection of accounts receivable.
18. Other duties as delegated from time to time as and whenever necessary.
Requirements:
1. Possess at least Diploma / Advance / Higher / Graduate Diploma in any field.
2. Minimum 3 years working experience in Purchasing.
3. Able to handle large volume of data & perform close monitoring.
4. Resourceful, good communication and negotiation skills.
5. Good team management skills.
6. Ability to work under pressure and deadlines.
7. Good business judgement.
8. Good written and verbal communication skills.