**Job Description - Administrative Coordinator**- The Administration Coordinator plays a crucial role in ensuring the smooth and efficient operation of the administrative functions within an organization. This position requires strong organizational and communication skills to support various departments and teams. The Administration Coordinator will be responsible for coordinating administrative tasks, managing office resources, and assisting with day-to-day operations._**Key Responsibilities**:**1. Administrative Support**:- Provide administrative support to various departments, including HR, Finance and Operations.**2. Office Management**:- Manage office supplies and inventory, ensuring sufficient stock levels.- Oversee office equipment maintenance and repair.- Organize and maintain a clean and efficient office environment.**3. Calendar and Meeting Management**:- Schedule and coordinate meetings, appointments, and conference calls.- Prepare meeting agendas, take minutes, and distribute meeting materials.- Ensure meeting rooms are properly equipped and set up.**4. Travel and Accommodation**:- Arrange travel and accommodations for employees and visitors.- Process travel expense reports and reimbursements.**5. Records Management**:- Maintain and organize physical and electronic records and documents.- Assist with file management and data entry tasks.**6. Communication**:- Communicate important announcements, updates, and policies to employees.- Assist in preparing internal communications and newsletters.**7. Special Projects**:- Support ad-hoc projects and initiatives as assigned by the management team.**Qualifications and Skills**:- Diploma or equivalent (Diploma in Business Administration or related field is an advantage).- Strong organizational, time management, communication & interpersonal skills.- Attention to detail and the ability to multitask.- Ability to maintain confidentiality and handle sensitive information.- Problem-solving skills and the ability to adapt to changing priorities.- Knowledge of office management and administrative procedures.**Salary**: RM2,000.00 - RM3,000.00 per month**Benefits**:- Free parking- Health insurance- Maternity leaveSchedule:- Monday to FridaySupplemental pay types:- Overtime pay- Yearly bonusApplication Question(s):- What is your current salary?- What is your expected salary?**Education**:- Diploma/Advanced Diploma (preferred)**Experience**:- Admin: 3 years (preferred)**Language**:- English (preferred)
