Job Summary:As a Recruitment Coordinator, you will play a key role in supporting the recruitment process within our organization. Your primary responsibilities will include handling paperwork, coordinating interviews, and assisting with candidate communication. You will play a crucial role in ensuring the smooth operation of the recruitment process.Duties & Responsibilities:Administrative Support: Assist in the preparation and distribution of job postings and advertisements. Maintain accurate and up-to-date records of candidate information in the excel file. Handle incoming inquiries from candidates via phone, email, and in-person. Candidate Coordination: Conduct initial phone screenings to assess candidate suitability and availability. Calling candidates to remind on interview arrangement. Coordinate interview logistics, including room bookings. Inform hiring manager on interview arrangements. Communicate interview schedules and details to candidates. Documentation and Filing: Ensure all recruitment documentation is properly filed and archived in accordance with company policies and regulatory requirements. Maintain confidentiality of sensitive information and adhere to data protection regulations. Data Entry and Reporting: Enter candidate and recruitment-related data into spreadsheets and databases. Assist in generating reports and metrics to track recruitment activities and performance. General Support: Provide general administrative support to the recruitment team as needed. Assist with special projects and initiatives related to recruitment and talent acquisition. Continuous Improvement: Identify areas for process improvement and efficiency gains within the recruitment process. Provide feedback on the effectiveness of recruitment strategies and tools. Minimum & Preferred Qualifications and Experience: Minimum Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field preferred. Previous experience in recruitment, HR, or administrative role preferred. Strong communication and interpersonal skills. Excellent organizational skills and attention to detail. Ability to manage multiple tasks and prioritize effectively. Proficiency in Microsoft Office suite (Word, Excel, Outlook). Understanding of employment laws and regulations is a plus. Preferred Qualifications: High school diploma or equivalent required; additional education or certification in human resources or administration is a plus. Previous experience in an administrative role, preferably in a recruitment or HR environment. Education: High School/Certificate/Diploma/Degree or any other relevant certificate that may be considered in lieu of a Dip/degree Physical requirements/Work Environment This position primarily works in an office environment. It requires frequent sitting, standing, walking. Daily use a computer, phone and other computing and digital devices is required. May stand or sitting for extended periods when facilitating meetings or walking in the facilities. Ability to operate a motor vehicle and maintain a valid Driving license is required.The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods.
