Secretary Legal Assistant

**Job description**- Schedule meetings and prepares the minutes of meetings.- Monitoring and ensure action taken for the matter arising of each meeting held.- Maintaining effective records and administration, i.e., prepare and disseminate correspondence, memos, and forms.- Liaise with appointed company secretarial firm in connection with company secretarial matters.- Maintain and update statutory records including company registers, resolutions, minutes and maintain records with good filing system. Handle confidential documents and always ensure they remain secure.- Securing signatures of directors/shareholders on all company secretarial related documents.- Compile Board Meetings Papers and circulate meeting papers within stipulated timeframe.- Prepare pre-meeting arrangements and documents such as meeting room booking and set-up, arrangements for refreshment/lunch etc.- Ensure proper filing of documents and easy accessibility of all secretarial records in particular Resolutions, Minutes, CCM Forms, etc.- To assist in the company corporate exercises and preparation document of submission, circular to shareholder.- Liaise with various parties such as principal advisor, company secretary, registrar and solicitor processing of submissions for the transactions- Assist in ad-hoc assignments and other administrative work from time to time.**Qualification**:- Work independently and be the key point of contact for the clients under your portfolio.- Proficient in both written and spoken English and Bahasa Malaysia.- Possess a strong sense of responsibility, commitment and able to multi-task in a fast-working environment.- Computer literate; Microsoft Office or equivalent- Able to work in team and individual.- 2-3 years of relevant experience as an Legal Assistant/Company Secretary at a service firm.- ICSA qualification will be more advantage.- Very detailed oriented and meticulous.- Organized, proactive and able to multi-task in a fast-paced working environment. Self-discipline and able to work under minimum supervision.- Good command of written and spoken Bahasa Malaysia and English**Job Location**:- HQ- Bukit Jelutong- **Please state your current and expected salary