Job Description- Legal department digitization project: migration of paper records to an electronic document management and matter management portal Create signed contract archive and matter folders scanning, labelling and uploading of legal and corporate records- Document manager for legal department: Administer digital signatures, document management and tracking maintaining signed contracts database and databases for precedents, filing templates and know-how assist in setting up document workflow processes and controls.- Online work intake form: Create online work request form (Google), help improve overall workflow processes- Assist company secretarial manager with maintenance of electronic database for corporate registers, records and forms- Address internal inquiries and run training on database access for business stakeholders- Respond to information requests, whether for M&A projects or legal/corporate records from internal stakeholders- Assist in preparing periodic reports for the legal department- Assist in organization of department meetings- Assist in tracking statutory deadlines and case management- Administer accounts for relevant electronic portals, whether internal or governmental, for legal department purposes, including e-signature tools- General law department administrative duties, including document proofreading, invoice management and processing, track legal expenditure, compile service agreements from law firms + providers.- General ad hoc tasks required by the lawyers, including draft/proofread internal policies, create Power Point slides for training, research, prepare internal reports and Power Point presentations.**Requirements**:- Bachelor's degree or diploma in law from a reputable institution- Minimum 5 years' experience at local or foreign law firms or internal legal departments would be desirable- Prior experience in setting up or managing legal databases will be advantageous- Adopt an agile mindset, be digitally adept, self-motivated, passionate, and with an eye for attention to detail- Capable of multi-tasking in a fast-paced environment, able to meet tight timelines and work independently- Excellent interpersonal skills and the ability to work collaboratively in a team-oriented environment, both within the organization as well as with external partners- Very good written and oral communication skills, with the ability to communicate and present complex ideas effectively.The 20 000 employees of Worldline are all different but share the same values. You can see it in the way we behave. We are curious and humble - we are learning every day, we keep things simple and everyone engaged. In our fast-moving industry, we are adaptable and life-long learners. Everyone demonstrates the same dedication to quality and efficiency. We have an entrepreneurial spirit and sense of service. Above all, we never turn our back on a challenge. These values nurture a dynamic and innovative team where everyone can develop and grow.
