**JOB OVERVIEW**:- Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director's absence._**Main responsibilities**:- Act as a Private Secretary- Be a team player - able to work longer hours if required.- Flexibility and adaptability to given situations- Good oral and written communication skills- Organisational skills and the ability to multitask- The ability to be proactive and take the initiative- Handling all aspects of personal work of the superior including personal social media account, collaboration arrangements- Screening all incoming calls for superiors/ manage superior health/gym schedule- Organize and maintaining schedule, making appointments- Dealing with incoming/ outgoing correspondences.- Writing letters, dictate minutes and reviewing interview scripts.- Prepare documents, briefing papers, reports and interview scripts.- Organize and attend meetings, events.- Arranging travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.- Attend all matters as per instructed by immediate superior any person assigned on behalf.- Assisting in Personal Matters- Being involved in household matters as assigned from time-to time by managing drivers, maids, any related assigned.- Ensure the superior is well prepared for meetings, event, function or photo sessions.- Carrying out background research and presenting findings.- Organizing and attending meetings to ensure superior is well prepared for meetings.- Meeting and greeting visitors at all levels of seniority**JOB REQUIREMENT**:- At least 3-10 Year(s) of working experience in the related field is required for this position- Good knowledge in office management systems & procedures- Required language(s): English, and Bahasa Malaysia- Independent, mature, resourceful, able to work under tight schedule and fast pace environment- Possess valid driving license with own transport- Willing to work on irregular working hours when necessary- Accountability- Active in sports/ Fit- Accountable for the quality, environment, performance, productivity and profitability at the workplace- Ensure smooth running of the operation in meeting the business goals and department objective**Job Types**: Full-time, PermanentPay: RM5,000.00 - RM5,500.00 per month**Benefits**:- Opportunities for promotion- Professional developmentSupplemental pay types:- Overtime pay- Performance bonus**Education**:- Diploma/Advanced Diploma (preferred)**Experience**:- Personal Assistant: 1 year (preferred)
