**Business Location**:KL**Job Grade**:Permanent**Benefits Grade**:Dependent on experience**Responsible to (Line)**:Director, International Trade**Responsible to (Function)**:International Trade**Purpose / Role**:To take ownership of your events to include the promotion marketing and sales, ensuring the smooth delivery of each overseas event assigned. A typical year will consist of approximately 4 - 8 events falling into two categories: managed overseas exhibition groups and overseas trade delegations.Please note the position will be part of a Global events team and therefore hours will have to be flexible, for example contracted hours may be Monday - Wednesday days a week there may be the request to work 10:30am - 6:3pm or 11am - 7pm then Thursday to Friday 9am - 5pm. Further details to be discussed during Interview process.**Key aims and objectives**:- Assist companies to explore and develop international business opportunities with support of the EIC and DIT initiatives- Raise the profile of the EIC internationally to promote all EIC products and services and build relationships**Prime responsibilities and duties**:**Overseas Exhibitions (Event Promotion)**- Create and distribute a publicity pack, bulk mailers and marketing campaign.- Pro-actively recruit exhibitors to the group through as many channels as possible including targeted mailings, ring-rounds, whilst onsite, at EIC meetings and forums, stakeholders, passing on to third parties to promote, follow up of leads etc.- Organise a webinar to promote the event and help companies better understand the local market- Work with Sales team to ensure Event numbers & budget targets are met- Ensure you are launching your future events 8-12 months ahead, whilst also managing current events**Overseas Exhibitions (Event Management)**- To be the main point of contact for all queries relating to the exhibition, with the help of the events Co-ordinator- Develop relationships with key stakeholders to further promote and enhance your events- Manage event FX fluctuations and VAT issues- Co-ordinate a competitive tender process for freight, stand contractor and travel partners- Liaise on a regular basis with the event organiser, local embassy staff, contractors and suppliers to ensure smooth running of the event- Work on the onsite 'value added offer' to include 'Meet the Buyer', One2One sessions, Presentations and Receptions- Produce an exhibitor manual, organise and chair exhibition briefing meetings / webinars.- Work closely with your stand contractor in run up to the event (from 10 months out) ensuring all compulsorily forms, risk assessments, orders are completed. As well as manage all exhibitor orders, queries, disputes.- Work closely with show organiser to push for stand enhancements and manage all deadlines and exhibitor liaison.- Ensure all contractors on schedule for event build up and delivery- Liaise with local DBT (Department for Business & Trade) staff about a group reception, one-to-one meetings, presentations where appropriate and inform companies of additional networking events- Create and send out a "final briefing pack" to the group and the EIC staff attending**Overseas Exhibitions (Onsite Responsibilities)**- Attend exhibition to supervise build-up, ensuring that stands are built to spec and freight delivered in good time. Work as part of a close team with other EIC staff who may attend- Be the focal point for all onsite requests from exhibitors, prior, during and at the close of the exhibition, managing all of the onsite value-added events to ensure they run smoothly. Oversee the running of the EIC information stand and group lounge where appropriate.**Overseas Exhibitions (Post Event Responsibilities)**- Write a post event report and collect feedback forms from exhibitors- Thank you letters to suppliers and exhibitors- Finalise event budget- Work on tenders, costings marketing for the following years event**Overseas Trade Delegations (Programme & event management)**- Create and distribute a publicity pack, bulk mailers and marketing campaign- Pro-actively recruit Delegates to the group through as many channels as possible including targeted mailings, ring-rounds, whilst onsite, at EIC meetings and forums, passing on to third parties to promote, follow up of leads etc- To be the main point of contact for all queries relating to the delegation- Organise a webinar to promote the event and help companies better understand the local market- Liaise with DBT Overseas posts, market desks, Sector analysts and other EIC offices where appropriate to confirm dates, costs and itinerary. Liaise with local embassy staff about group reception where appropriate- Research region on EIC DataStream to identify a priority list of companies to visit- Co-ordinate itinerary of meetings with 3rd party partner- Manage all logistics, including transport, travel, security, venue, hotel, reception e
