At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.Sound like you? Then read on.About the RoleSupport Procurement Support Operations for Ariba Sourcing to Pay processes; covers all modules in Ariba inclusive of Contract Life-cycle Management, Sourcing, Catalog Enablement, Vendor Master Data Maintenance, Supplier Enablement and also reporting & analysis of data.Contract Lifecycle Management (CLM)Review and approve CLM creation and update in ARIBA.Ensure sourcing process compliance prior to contract signing with proper documentation in place.Support CLM Contract Workspace creation & amendment, whenever needed.Support general enquiries on CLM.Vendor Master Data Maintenance (VMDM)Review and confirm the vendor creation and changes in SAP ARIBA.Ensure all the requirements met per BU requirementsMaintain the vendor master data in SAP, whenever necessarySupport VMDM enquiries, and deal with SAP FICO team if necessaryCatalog EnablementReview and approve catalog in ARIBA for the use of ARIBA P2PEnsure all the supporting documents are in place before approving the catalogEnsure compliance against sourcing processMaintain catalog approver rules file in ARIBA and ensure it is updatedUpload catalog in ARIBA for the use of P2P and perform the maintenance, whenever necessarySupport catalog – P2P related enquiriesSupplier EnablementSupport supplier enablement activities on Ariba Network including but not limited to supplier communications, supplier data setup and work closely with Ariba supplier enablement team.Communicate internally with supplier relationship owners and externally with suppliers on the enablement processContract Lifecycle Management (CLM)Review and approve CLM creation and update in ARIBA.Ensure sourcing process compliance prior to contract signing with proper documentation in place.Support CLM Contract Workspace creation & amendment, whenever needed.Support general enquiries on CLM.Vendor Master Data Maintenance (VMDM)Review and confirm the vendor creation and changes in SAP ARIBA.Ensure all the requirements met per BU requirementsMaintain the vendor master data in SAP, whenever necessarySupport VMDM enquiries, and deal with SAP FICO team if necessaryCatalog EnablementReview and approve catalog in ARIBA for the use of ARIBA P2PEnsure all the supporting documents are in place before approving the catalogEnsure compliance against sourcing processMaintain catalog approver rules file in ARIBA and ensure it is updatedUpload catalog in ARIBA for the use of P2P and perform the maintenance, whenever necessarySupport catalog – P2P related enquiriesSupplier EnablementSupport supplier enablement activities on Ariba Network including but not limited to supplier communications, supplier data setup and work closely with Ariba supplier enablement team.Communicate internally with supplier relationship owners and externally with suppliers on the enablement processAriba SourcingEnsure vendor is ready for Ariba Sourcing event and train the vendors on how to use ARIBA SourcingSupport sourcing event until completionReport & Data AnalyticsGenerate & customize report for the use of business unitsPrepare report dashboards for business units and customize according to their business requirements, currently using Tableau systemSupport report related enquiriesOthers:Ensure the junior team members to understand the operation by the Service AreasAssist Team Leader / Manager to runs daily operations, if needed, inclusive of ticket segregation, managing urgent requests, etc.Ensure the SNOW tickets are updated on timely manner to have an accurate TATEnsure training materials are up-to date for the team usageInvolvement in project UAT and supporting group / BU initiatives as & when requiredJob Requirements :EducationBachelor's degree in any relevant disciplines.ExperienceExperience in procurement related fields, shared services environment is preferred3-4 years working experiencePractical Skills/Abilities:Possess good analytical, communication, presentation and soft skillsAble to communicate well in English. Other languages such as Cantonese, Mandarin will be and added advantageous.Able to write clearly and concisely and work within tight deadlinesAble to work extended hours when necessaryFast learner and flexibility in roles expansionAdaptable in fast-paced environmentPossess personal attributes such as maturity, interpersonal skills, professional integrity and proactiveKeen to learn, a team player and have good working attitude
